Why should I put photos in a Picasa Collection when I can just keep them in Folders? For that matter, how is a Keyword different from a Labeland how on earth do I know when to use each?
Lots of Picasa neophytes find its features’ names confusing, but each gives you a uniquely useful organizing tool. Here’s a cheat sheet:
1. Folders.
Actually, Folders aren’t a Picasa feature at all. The folders you see in Picasa mirror the folders already on your computer. As you can read below, Picasa’s helping you organize your photo folders right in its own attractive window.
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You desperately need the photo you took three years ago of the wild turkeys in that field near Woodacre. You can picture it in your mind, but you can’t find it on your computer. It’s time to put Picasa’s search tool to work.
Indicated by a magnifying glass icon, Picasa’s search box lives in the Library View’s upper-right corner. To start a search, type a word in the box. As you type, Picasa looks for a match in the photo file’s properties.
Picasa’s search tool also uses text from features like collection names and label names. So when you enter search terms, Picasa compares them to a fairly broad number of properties, including:
- Filenames
- Captions
- Folder, Label, and Collection names
- Picture color
- Camera details
- Dates
- Keywords
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Have you ever wanted to find all the photos that have something in common, no matter when or where you took them? In Picasa, you can create keywords, attach them to photos, and then use the keywords to pull up those photos later. For example, if you apply the keyword “Canada” to your Montreal vacation pictures when you import them into Picasa, you’ll have an easier time locating them later.
Keywords are one of the properties that Picasa’s search tool reads when it’s looking for photos. They stay with your photo, even if you shuffle the photo into different folders.
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Wouldn’t it be great to be able to file a single image in several different folders at the same time? You could file that Puerto Vallarta sunset under Mexico, Vacation 2006, and Perfect Sunsets. Then, years later, no matter which folder you search, there it is. You can’t do that with Picasa’s folders, where a photo can be in only one folder at a time. But by giving it a label, you can make a single photo appear in multiple folders, increasing your chances of finding it when you’re browsing. Picasa’s labels work much like the album or category features found in other programs.
When you assign a label to a photo, Picasa displays it in a special folder bearing the label’s name. At the top of the Folder List is a collection called Labels. Folders in the Labels collection look and act just like other folders, with the following exceptions:
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Wouldn’t it be great to have a photo filing cabinet with an unlimited number of drawers? Then, anytime you need to create a new category for your photo folders, you can devote an entire drawer to the subject. It doesn’t matter how full or empty any of the drawers are, because you can always create another drawer if you need it. Picasa’s collections let you create an unlimited number of “drawers” to organize your photo folders.
Picasa automatically creates its own collections as needed using names like Labels, Folders on Disk, Exported Pictures, and Other Stuff. You can’t rename or delete these collections, but you can move folders in and out of all of them (except for Labels).
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The folders you see in Picasa’s Folder List are simply a mirror image of the photo folders on your PC. But you may find that Picasa’s window makes it easier to see more information at a glance. When you click a folder in the list, the Lightbox displays thumbnails of its contents, topped by a banner showing the folder’s name, and the month and year of its creation.
On the right side of the banner bar is a button labeled Actions. As the name implies, it leads to a menu of actions that you can apply to folders and the thumbnails inside your folders. You’ll learn about these different actions in the following sections.
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Note: You see exactly the same menu when you click Picasa’s Actions button or when you right-click anywhere in a folder that’s not a photo thumbnail.
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At most, the Picasa Lightbox shows only a few dozen thumbnails at a time; to see more, you need to scroll. Picasa’s scroll bar works differently from the standard Windows scroll bar. In the middle of the scroll bar is a single button with arrows pointing up and down. Drag the button, and the Lightbox scrolls through your photos. The farther you drag the button away from the center, the faster the thumbnails scroll by. When you release the button, it snaps back to the middle as though it’s spring loaded, and the thumbnails stop moving.
Picasa also has navigation buttons at the top and bottom of the scroll bar. The button that looks like an arrow scrolls the thumbnails a row at a time, while the button that looks like an equals sign scrolls the thumbnails a folder at a time.
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Picasa provides more powerful photo search tools than EasyShare, making it better suited for larger photo libraries. The program’s features and learning curve put it somewhere between Kodak EasyShare and Photoshop Elements. In other words, if EasyShare makes you itch for more, but Photoshop Elements (or its price) scares you off, Picasa may be just right.
Like EasyShare, described in the previous section, Picasa draws upon your Windows folder and file system, creating thumbnails of your photos that appear in its window. Unlike EasyShare, though, Picasa lets you act directly upon your Windows folders. When you move a photo from one Picasa folder to another, you’re actually moving the file in Windows. Picasa also gives you features like Collections, Labels, and Keywords that give you more photo-handling options than you get in Windows XP.
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